Activity Management
Transform field operations into a real-time, high-accountability digital workflow
Stop relying on paper logs that are often lost or incomplete. ProRota's Activity Management module ensures every patrol, task, and incident is recorded instantly with precise time and location data, giving you and your clients total confidence in your service delivery.
Assign the task, get the evidence back
Recurring and one-off tasks assigned to a shift or a site. Completion carries a photo, a GPS position and a timestamp, so service delivery is verifiable rather than asserted.
- Lock and check all fire doors23:10Complete + photo
- Reception desk handover log06:02Complete
- External perimeter walk01:30Complete + photo
- Client sign-off sheetOverdueOverdue
Task management
- Custom checklists and templates per site or contract
- Recurring task automation for daily and weekly duties
- Site instructions surfaced to the officer at the point of work
- Real-time activity feed as tasks are completed
Proof of delivery
- Photo and video evidence attached to completion
- GPS-stamped so the task was done where it should be
- Alerts when a task is missed or runs overdue
- Automated client reports covering the period
The same job done the same way on every site
Templates turn an experienced officer's routine into the standard every officer follows, which is what makes service consistent across sites and defensible when it is questioned.
Key Capabilities
Powerful features designed to streamline your operations
Digital Patrol Logs
Real-time logging of site activities, patrol completions, and checkpoint scans directly from the field.
Incident Reporting
Streamlined incident reporting with mandatory fields, photo attachments, and automatic management alerts.
Photo & Video Evidence
Allow field staff to attach visual evidence to reports, providing definitive proof of site conditions.
Custom Checklists
Create site-specific task lists that staff must complete and verify during their shifts.
Real-Time Activity Feed
Monitor live operations through a centralized feed that updates as staff perform tasks across all sites.
Site Instructions
Distribute digital site manuals and specific shift instructions that staff must acknowledge on arrival.
Trigger Alerts
Configure automatic escalation for missed patrols, reported incidents, or specific task failures.
Automated Client Reports
Generate professional daily or weekly activity reports for your clients with zero manual data entry.
Benefits
Transform your operations with measurable results
Verified Service Delivery
Prove the value of your services to clients with detailed, timestamped, and photo-backed activity records.
Instant Operational Awareness
Catch and respond to site issues the moment they happen, rather than finding out days later from paper logs.
Uniform Performance
Standardize service quality across all locations through the use of mandated task lists and checklists.
Reduced Liability
Protect your business with comprehensive, unalterable digital records of all site security activities.
Real-World Applications
See how businesses like yours are succeeding
Healthcare Facility Security
A hospital security team uses custom checklists for hourly ward patrols and incident reporting for health and safety issues.
Improved incident response time and 100% patrol compliance
Retail Loss Prevention
Store guards log specific deterrent activities and incident details with photos for police use.
Increased prosecution success rate through better evidence collection
Industrial Site Management
Mobile supervisor checks are performed using the app's digital audit tools for site health & safety compliance.
Reduced insurance premiums by proving rigorous safety monitoring