Compliance Management
Automated vetting, license tracking, and Right to Work checks built for high-stakes industries
Ensure 100% compliance across your entire workforce. ProRota integrates real-time SIA license monitoring, Right to Work verification, and BS7858 vetting workflows into a single powerful platform that prevents non-compliant scheduling before it happens.
Compliance that monitors itself
SIA licences, BS7858 screening, Right to Work, visa and training expiry all tracked in one place, with alerts long before the deadline and a scheduling block when something lapses.
- J. AhmedSIA Door Supervisor14 days
- R. PatelRight to Work · share codeFollow-up due
- L. KowalskiVisa · BRP3 days
- S. OkaforBS7858 screeningComplete
- M. BegumFirst aid certificate62 days
What is monitored
- SIA licence expiry across the whole workforce
- Right to Work evidence with follow-up check dates
- Visa, BRP and passport validity for sponsored workers
- BS7858 screening progress stage by stage
- Training certificates and qualification renewals
What happens when something lapses
- Alerts at intervals you configure, not on the day
- Scheduling is blocked, not warned, for lapsed staff
- Every alert, upload and renewal written to the audit trail
- Compliance status exportable for a client or an assessor
A warning a manager can dismiss at 6am is not a control
Deploying an officer on an expired licence risks regulatory action, ACS suspension and the contract itself. ProRota ties compliance status to the rota so the unsafe assignment cannot be made in the first place.
Key Capabilities
Powerful features designed to streamline your operations
SIA License Monitoring
Automated real-time checks against SIA registry. Get instant alerts for expired, suspended, or revoked licenses.
Right to Work Verification
Digital collection and verification of Right to Work documents with automated expiry tracking for visas.
BS7858 Vetting
Built-in workflows for security industry standard vetting (5 or 10-year history) with automated reference requests.
Expiry Alerts
Configurable notifications for upcoming document expiries, training renewals, and medical certifications.
Compliance Dashboard
Real-time birds-eye view of your company-wide compliance status. Identify gaps and risks instantly.
Digital Audit Trails
Complete history of document changes and verification checks for every employee, fully audit-ready.
DBS Tracking
Manage and track DBS application statuses and renewal dates with automated reminders.
Labor Law Adherence
Enforce working time regulations and industry standards through intelligent system blocks.
AI-Powered Compliance Monitoring
ProRota's AI engine doesn't just track expiry dates. It predicts risk, scores profiles, and blocks non-compliant scheduling before incidents occur.
AI Expiry Risk Scoring
Machine learning scores each employee's compliance risk profile based on upcoming expiries, document age, and historical renewal patterns, surfacing high-risk profiles weeks in advance.
Predictive Licence Monitoring
AI flags SIA licences and visas likely to lapse before formal expiry notices arrive, giving your compliance team weeks of advance warning to act.
Smart Scheduling Blocks
Automatically prevents non-compliant staff from being scheduled by cross-referencing live licence and Right to Work data at the point of shift assignment.
AI Compliance Assistant
Ask the built-in AI assistant to audit your workforce compliance status, identify gaps, and generate a prioritised action list, all in plain English, instantly.
Anomaly & Risk Flagging
Detects unusual patterns in document submissions, renewal delays, or vetting gaps that may indicate fraud risk or process failure, flagging them automatically for review.
Benefits
Transform your operations with measurable results
Eliminate Non-Compliance Risk
Stop unauthorized or unlicensed staff from being scheduled with automated system hard-stops.
Automation of Manual Tasks
Replace manual spreadsheet tracking with a centralized, automated system that never forgets a date.
Audit Readiness
Generate comprehensive compliance reports for ACS or industry audits with a single click.
Enhanced Brand Reputation
Demonstrate your commitment to high standards to clients through real-time compliance reporting.
Real-World Applications
See how businesses like yours are succeeding
SIA ACS Audit Prep
Instantly pull up full vetting history and current license statuses during your annual ACS assessment.
Reduced audit preparation time by over 80% with digital records
Large Scale Recruitment
Onboard 50+ new guards simultaneously with automated document collection and tracking.
Sped up onboarding process from 2 weeks to 3 days
International Workforce
Maintain perfect oversight of Right to Work expiries across a diverse team with multiple visa types.
Zero instances of expired visas or Right to Work violations