The workforce platform
that thinks with you.
ProRota manages every aspect of your field workforce, from scheduling and GPS attendance to SIA compliance, incident reports, and payroll, with built-in AI that surfaces risks before they become problems.
Built for security, cleaning, healthcare, and field services. Trusted by 200+ businesses managing 2,000+ workers daily.
Cost Savings
30% Reduction
Admin Reduction
40% Less Overhead
Time Saved
60% Faster
Built-in
AI Assistant
200+
Businesses Trusted
active clients worldwide
99.9%
Uptime Guaranteed
reliable infrastructure
24/7
Customer Support
always here when you need us
99%
Customer Satisfaction
from client feedback
Your rota now has a brain.
Six AI capabilities built directly into ProRota, surfacing risks, answering questions, and spotting problems before your managers even look at the schedule.
AI Workforce Assistant
A conversational chatbot on every dashboard page. Ask about any employee, shift, or compliance status in plain English, or give it commands like "Schedule John at Site B on Friday".
AI Week Health Summary
One-click summary of the entire week's rota. Flags unallocated shifts, per-employee workload imbalances, and Working Time Regulation (48h) breaches before they become problems.
AI Compliance Risk Briefing
Before each week, the AI scans every scheduled employee's SIA licence, visa, and Right-to-Work dates, and produces a manager-facing warning paragraph naming anyone who shouldn't be deployed.
AI Area Coverage Summary
Multi-zone site schedulers get an AI analysis of coverage by area, identifying specific days where zones have no cover, unassigned shifts, or staff approaching overtime.
Intelligence Support Hub
A full-screen AI-powered support centre. Managers search and ask questions across 15+ topics, schedules, compliance, HR, payroll, and get context-aware answers instantly.
AI Assistant Guide
An interactive 8-section help page dedicated to the AI assistant. Covers command syntax, @mention system, data queries, action execution, and troubleshooting with live Q&A per section.
Ask anything about your workforce.
The AI assistant lives on every page of your dashboard. Ask it questions in plain English, tag employees with @mentions, and even give it commands. It knows your live business data.
- "@JohnSmith how many hours did he work this week?"
- "Which sites have unallocated shifts on Thursday?"
- "Who has an SIA licence expiring in the next 30 days?"
- "Schedule Ahmed at Site B next Monday 06:00–14:00"
ProRota AI
2 employees have SIA licences expiring within 30 days: David Ahmed (expires in 8 days) and Karen Wells (expires in 24 days). David is currently on 3 scheduled shifts, recommend reviewing before deployment.ProRota AI
David Ahmed is scheduled for 42 hours this week across 5 shifts at Site A and Site C. Below WTR limit. ✓Everything your ops team needs.
From the first schedule to the final payslip, every tool your managers, supervisors, and compliance team need in a single workspace.
Built for complex rotas.
The ProRota scheduler handles multi-site, multi-shift operations with drag-and-drop simplicity. Conflict detection, WTR checking, and AI-generated week summaries mean managers can spot and fix issues before publishing.
- Drag-and-drop across sites and employees
- Working Time Regulation (48h) alerts
- AI Week Health Summary, one-click briefing
- Publish to employee mobile apps instantly
Compliance you can prove.
SIA Watch, BS7858 vetting, Right-to-Work checks, Sponsor Licence management, and visa expiry alerts, all monitored automatically with AI-generated risk briefings before every week.
- SIA licence watch with expiry countdown
- BS7858 background check tracking
- Right-to-Work document storage
- Sponsor licence & visa expiry monitoring
- AI Compliance Risk Briefing per week
Data-driven decisions.
Hours worked, payroll totals, incident trends, compliance status, and workforce utilisation, all in exportable dashboards. Know what's happening across every site at a glance.
- Hours and payroll reports per employee
- Incident type and severity trends
- Compliance status by site and team
- Export as PDF or Excel
Every tool. One platform.
Feature modules covering the full employee lifecycle, from onboarding to payroll.
Intelligent Scheduling
Drag-and-drop rota builder with conflict detection, WTR checks, and auto-fill suggestions.
Compliance Management
BS7858, SIA vetting, and full audit trails, every compliance event logged and provable.
GPS Tracking & Live Ops
Real-time employee map, geofenced clock-in/out, and site attendance dashboards.
Mobile Applications
Native iOS and Android apps for employees and managers. Schedule, track, and act on the go.
HR & Vetting
Digital onboarding, Right-to-Work checks, and document storage in one secure hub.
Activity Management
Digital task assignment with photo evidence, GPS-stamped completion, and client sign-off.
Asset Management
Track equipment allocation, maintenance schedules, and sign-in/out records per site.
Communication & Alerts
Real-time SOS alerts, shift notifications, and lone worker check-calls all in one channel.
Intelligent Scheduling
Drag-and-drop rota builder with conflict detection, WTR checks, and auto-fill suggestions.
Compliance Management
BS7858, SIA vetting, and full audit trails, every compliance event logged and provable.
GPS Tracking & Live Ops
Real-time employee map, geofenced clock-in/out, and site attendance dashboards.
Mobile Applications
Native iOS and Android apps for employees and managers. Schedule, track, and act on the go.
HR & Vetting
Digital onboarding, Right-to-Work checks, and document storage in one secure hub.
Activity Management
Digital task assignment with photo evidence, GPS-stamped completion, and client sign-off.
Asset Management
Track equipment allocation, maintenance schedules, and sign-in/out records per site.
Communication & Alerts
Real-time SOS alerts, shift notifications, and lone worker check-calls all in one channel.
Advanced Analytics
Hours, payroll, incident trends, and compliance dashboards, exportable as PDF or Excel.
Site Tours & Patrols
QR-code checkpoint scanning for guard patrols with GPS verification at each scan point.
Lone Worker Check-calls
Scheduled welfare check-calls with escalation chains if an employee misses their window.
People Management
360° staff lifecycle, profiles, qualifications, appraisals, disciplinary cases, and appeals.
Customisation & Workflows
Custom form templates, activity types, and automated workflow rules tailored to your ops.
Payroll & Time Tracking
Automated pay calculation from verified attendance, with Xero and BrightPay export.
Sponsor Licence Compliance
Audit-proof visa expiry tracking and Right-to-Work document management for migrant workers.
Software Integrations
Native Xero, BrightPay, and open REST API. Connect ProRota into your existing tech stack.
Advanced Analytics
Hours, payroll, incident trends, and compliance dashboards, exportable as PDF or Excel.
Site Tours & Patrols
QR-code checkpoint scanning for guard patrols with GPS verification at each scan point.
Lone Worker Check-calls
Scheduled welfare check-calls with escalation chains if an employee misses their window.
People Management
360° staff lifecycle, profiles, qualifications, appraisals, disciplinary cases, and appeals.
Customisation & Workflows
Custom form templates, activity types, and automated workflow rules tailored to your ops.
Payroll & Time Tracking
Automated pay calculation from verified attendance, with Xero and BrightPay export.
Sponsor Licence Compliance
Audit-proof visa expiry tracking and Right-to-Work document management for migrant workers.
Software Integrations
Native Xero, BrightPay, and open REST API. Connect ProRota into your existing tech stack.
Your workforce in your pocket.
Two dedicated native apps, one for field workers, one for managers. Both available free on iOS and Android.
Employee App
For field workers & security operatives
Every field worker's essential companion, view shifts, clock in with GPS, submit patrol check-ins, complete activity tasks, request leave, and raise incidents directly from the field.
- GPS-verified clock-in & clock-out
- Shift schedule & calendar view
- QR-code site tour & patrol check-ins
- Digital activity & incident submission
- Leave requests & holiday balance
- Real-time push notifications
Manager App
For supervisors, managers & ops teams
Full operational control from your phone. Monitor your live workforce on a map, manage schedules, approve leave, respond to SOS alerts, and review incident reports, wherever you are.
- Live employee map with GPS tracking
- Real-time attendance monitoring
- Schedule & rota management
- Leave approval workflows
- SOS alert response
- Incident report review & sign-off
Common questions
Everything you need to know about ProRota
Ready to see ProRota in action?
Book a demo and we'll show you how ProRota can transform your operations, scheduling, compliance, and AI included.