Software Integrations
Connect ProRota with Xero, BrightPay, QuickBooks, Sage, and more
Transform ProRota from a standalone scheduling tool into an indispensable part of your financial infrastructure. Seamlessly sync your approved timesheets, employee data, and leave balances directly with standard UK and Global payroll systems.
Key Capabilities
Powerful features designed to streamline your operations
Timesheet Export
Push approved hours, overtime, and break deductions directly to your payroll system, eliminating manual re-entry.
Employee Directory Sync
Keep your workforce data aligned. Sync names, contact details, and roles between ProRota and your HR software seamlessly.
Leave & Holiday Sync
Automatically reflect approved sick days, annual leave, and paid time off across scheduling and payroll.
Pay Rate Import
Pull in accurate hourly rates, salaries, and specific award rules from your accounting software for exact rota costings.
Native API Connectivity
Connect instantly to top cloud payroll platforms like Xero and QuickBooks using secure OAuth 2.0 direct integration.
Custom CSV Exports
Generate tailored export files perfectly formatted for traditional desktop payroll like Sage 50 or older versions of BrightPay.
BrightPay Connect Ready
Designed to seamlessly export your timesheet data directly to BrightPay, a leading standard in UK payroll.
Future-Proof Workflows
Flexible data architecture ensuring you can use third-party connectors or webhooks to pass data precisely where needed.
Benefits
Transform your operations with measurable results
Eliminate Double Data Entry
Stop wasting hours typing timesheets from one system into another. Data flows securely and instantly.
Reduce Payroll Errors
Automated transfers mean zero 'fat-finger' mistakes, ensuring your team is paid perfectly, every single time.
Synchronize Operations
Always know exactly who is available. Leave booked in payroll instantly updates your ProRota availability calendar.
Streamlined Onboarding
Add a new starter in your HR tool and watch them appear in ProRota, ready to be scheduled without duplicate work.
Real-World Applications
See how businesses like yours are succeeding
The Xero Connection
A retail business pushes perfectly formatted 'Draft Timesheets' for 200 staff into Xero Payroll with a single click at the end of every week.
Reduced weekly payroll processing time by 15 hours
BrightPay Precision
A large security company uses custom CSV exports tailored for BrightPay to ensure accurate standard and overtime hours are imported flawlessly.
Zero payroll discrepancies or staff complaints in six months
Holistic HR Management
When an employee updates their contact details via the ProRota app, the data remains consistent across the entire business ecosystem.
Maintained 100% data integrity between Scheduling and HR