Payroll & Time Tracking
Automate your financial workflows from the site gate to the bank account
Take the stress out of payday. ProRota's Payroll & Time Tracking module bridges the gap between field operations and accounting, ensuring every worked hour is accurately recorded, verified, and correctly paid with minimal manual effort.
Pay what was worked, not what was planned
Verified clock-in and clock-out data becomes the timesheet, the timesheet becomes the pay run. Nobody re-keys anything, and the hours can be traced back to a GPS-stamped punch.
From punch to payslip
- Verified hours from GPS-stamped clock-in and clock-out
- Rate engine handling nights, weekends and site-specific rates
- Two-stage verification before a pay run is approved
- Holiday and leave accrual calculated alongside
- Digital payslips generated and emailed to staff
Paying scheduled hours instead of worked hours is expensive
The gap between the rota and reality is small per shift and significant per year. Paying from verified attendance closes it, and gives you an answer when an officer disputes a figure.
Key Capabilities
Powerful features designed to streamline your operations
Verified Time Tracking
Automated timesheets generated from GPS-verified mobile booking on/off data, ensuring total accuracy.
Complex Rate Engine
Handle multiple pay rates, bank holiday premiums, overtime rules, and site-specific allowances automatically.
Direct Payroll Exports
One-click data exports tailored for major payroll systems like Sage, Xero, and specialized industry software.
Two-Stage Verification
Integrated approval workflow allowing site managers to verify shifts before they reach the payroll office.
Holiday & Leave Accrual
Automatically track and calculate holiday entitlements based on worked hours or contract types.
Detailed Pay History
Complete historical records of all earnings and deductions for every employee, fully audit-ready.
Digital Wage Slips
Provide staff with secure access to their pay summaries and timesheets directly through the mobile app.
Financial Compliance
Enforce national minimum wage checks and working time directive limits automatically during rate calculation.
Benefits
Transform your operations with measurable results
80% Admin Time Savings
Slash the time your office spends on payroll by 80% through automated data collection and calculations.
Eliminate Overpayment
Stop paying for time not worked. Verified GPS data ensures you only pay for actual site attendance.
Fewer Payroll Disputes
Transparency for staff through their mobile app reduces 'missing hours' queries and improves team morale.
Zero Manual Errors
Eliminate the risks of manual data entry and 'fat-finger' mistakes in complex financial calculations.
Real-World Applications
See how businesses like yours are succeeding
High-Volume Payroll
A security firm with 500 staff processes monthly payroll in just 4 hours instead of 3 full days.
Saved 20 staff-days per year in the accounting department
Multi-Rate Contracts
A guard working across three different sites with three different pay rates in one week has their pay calculated perfectly.
Achieved 100% pay accuracy on complex multi-site deployment
ACS Audit Verification
Provide definitive proof to industry auditors that all staff are being paid correctly and according to contract.
Seamlessly passed professional standards audit with digital evidence