Home Office Sponsor License Compliance.
Automated.
Protect your business from unannounced visits, fines, and license downgrades. ProRota provides a bulletproof system for managing Visa watchlists, statutory Right to Work checks, and Appendix D document control.
Audit-ready without the scramble
A sponsor licence is kept, not won. The duties that cost employers their licence are record keeping, reporting and monitoring. All three are scheduling and record problems before they are legal ones.
- Day 1Right to Work check completed
Evidence stored against the employee record
- OngoingVisa expiry monitored
Alerts raised well before the follow-up date
- On changeReportable event flagged
Absence, role change or leaver surfaced to the licence holder
- On requestRecords produced
Full document set retrieved in seconds, not days
Built for the three duties
- Right to Work evidence captured at onboarding and stored centrally
- Visa, BRP and passport expiry tracked with follow-up dates
- Attendance records that evidence the worker is doing the sponsored role
- Address and contact details maintained on the employee record
- A complete document set retrievable by more than one person
The documents usually exist. Producing them quickly is the problem
A compliance officer who waits two days while you assemble records from a filing cabinet, an inbox and a manager's phone has already formed a view about whether your monitoring is real.
Your Unified UKVI Compliance Dashboard
Failing to maintain accurate employee records can cost your business its right to hire sponsored workers. We’ve built the ultimate safety net to ensure you comfortably meet your Sponsor Duties.
Automated Right to Work Checks
Digitized compliance workflows that align strictly with UK Visas and Immigration (UKVI) guidelines. Ensure every employee has the legal right to work before their first shift.
Visa & BRP Expiry Watchlists
Intelligent countdown alerts and dashboard warnings for all expiring visas, Biometric Residence Permits (BRPs), and passports. Complete oversight without manual spreadsheets.
Appendix D Record Keeping
Meet your sponsor duties with secure, centralized cloud storage for all mandatory compliance documents. Instantly retrievable during unannounced Home Office inspections.
Contact & Address Verification
Automated system prompts requiring sponsored workers to verify and update their residential address and emergency contacts, maintaining an accurate historical log.
Simplifying Appendix D Record Keeping
The Home Office’s Appendix D outlines strict documents that must be retained for every sponsored migrant. ProRota eliminates the complexity of physical filing cabinets by digitizing your entire HR and compliance workflow.
Historical Address Tracking
You are required to hold a history of sponsored workers' contact details. Our system logs every update your employees make via the app, creating an unalterable paper trail.
Statutory Right to Work Retention
Securely store copies of passports, visas, share codes, and BRPs. The system automatically flags documents nearing their statutory retention expiry limits.
Key Reporting Triggers
As a licensed sponsor, you must report specific employee activities via the SMS within 10 working days. Our system helps you monitor and identify:
- Delayed start dates for sponsored workers
- Changes in employee job roles or salaries
- Unauthorised absences (exceeding 10 days)
- Early termination or resignation of sponsored staff
- Significant changes in employee circumstances
Always Ready for an Unannounced UKVI Audit
When the Home Office requests to see your Right to Work records, scrambling through physical filing cabinets or disparate spreadsheets is no longer an option.
- One-click export of employee histories and right-to-work documents.
- Consolidated log of all attendance, absences, and verification dates.
- Instant red-flag alerts when a Sponsored Visa tracking date approaches.
Audit Report Preview
BRP Document: Uploaded & Safe
Digitally Verified by: HR Admin
Historical Contact Log: Intact
Last Address Update: 2 days ago
Skilled Worker Visa Expiry Warning
Expires in 30 days - Action Required
Don't Risk Your Sponsor License
Get absolute peace of mind with our automated compliance toolkit. Avoid costly penalties and ensure you are always ready for a Home Office inspection.