AI-Powered Workforce
Management Platform
Schedule, track, and prove compliance for your entire workforce. Real-time GPS, SIA licence checks, incident reports, and built-in AI assistance, all in one platform.
0% Operational Costs Cut
0% Customer Satisfaction
24/7 Support Available
Trusted By
Platform Suite
Hire. Schedule. Grow.
Three purpose-built products, background vetting, workforce management, and CRM, designed to work together for service businesses that operate at scale.
ProRota
The complete workforce platform for security, cleaning, healthcare, and field services. Intelligent scheduling, GPS attendance, SIA compliance, payroll, and a built-in AI assistant.
- AI Workforce Assistant
- GPS Check-in / Check-out
- SIA & Compliance Tracking
- Payroll & Time Tracking
Shifts
0
Hours
0.0
Avg rate
£15.30
Labour cost
£0.00
Businesses Trusted
active clients worldwide
Uptime Guaranteed
reliable infrastructure
Customer Support
always here when you need us
Customer Satisfaction
from client feedback
Why choose us?
Platform that Boosts Growth and Coordination
Scheduling, attendance and compliance in one system, built specifically for regulated field operations rather than adapted from an office tool.
Compliance is a scheduling control
An officer whose SIA licence, Right to Work or required training has lapsed cannot be assigned to a shift. Not flagged for someone to notice. Blocked.
Every action carries evidence
Clock-ins, patrol checkpoints, completed tasks and incident reports all arrive with GPS, a timestamp and photos. Your clients audit you; this is what you hand them.
Built for sites, not desks
Multi-site rotas, night shifts, lone workers and 24/7 cover. Every module understands sites and shift patterns rather than office hours.
Coverage · this week
Amber days have shifts still unallocated.
Compliance watchlist
- L. KowalskiVisa · BRP3 days
- J. AhmedSIA licence14 days
- R. PatelRight to WorkFollow-up due
- S. OkaforBS7858 screeningComplete
L. Kowalski’s BRP expires in 3 days, so they are removed from Sunday’s Site D shift and the gap raised for cover.
Automatic · logged to the audit trail
AI, built in
Intelligence where the work happens
ProRota's AI sits inside scheduling, compliance and incidents rather than in a separate tool. It reads the same data your managers do, and tells them what needs attention before it becomes a problem.
Workforce assistant
Ask about any employee, shift or licence in plain English
Week health summary
Unallocated shifts and hours breaches, before you publish
Compliance briefing
SIA, visa and Right to Work scanned ahead of each week
Incident classification
Reports categorised by severity and escalated correctly
People intelligence
Patterns across attendance, incidents and client feedback
Anomaly detection
Overtime spikes and attendance drops, explained in English
Every tool. One platform.
Feature modules covering the full employee lifecycle, from onboarding to payroll.
Intelligent Scheduling
Drag-and-drop rota builder with conflict detection, WTR checks, and auto-fill suggestions.
Compliance Management
BS7858, SIA vetting, and full audit trails, every compliance event logged and provable.
GPS Tracking & Live Ops
Real-time employee map, geofenced clock-in/out, and site attendance dashboards.
Mobile Applications
Native iOS and Android apps for employees and managers. Schedule, track, and act on the go.
HR & Vetting
Digital onboarding, Right-to-Work checks, and document storage in one secure hub.
Activity Management
Digital task assignment with photo evidence, GPS-stamped completion, and client sign-off.
Asset Management
Track equipment allocation, maintenance schedules, and sign-in/out records per site.
Communication & Alerts
Real-time SOS alerts, shift notifications, and lone worker check-calls all in one channel.
Intelligent Scheduling
Drag-and-drop rota builder with conflict detection, WTR checks, and auto-fill suggestions.
Compliance Management
BS7858, SIA vetting, and full audit trails, every compliance event logged and provable.
GPS Tracking & Live Ops
Real-time employee map, geofenced clock-in/out, and site attendance dashboards.
Mobile Applications
Native iOS and Android apps for employees and managers. Schedule, track, and act on the go.
HR & Vetting
Digital onboarding, Right-to-Work checks, and document storage in one secure hub.
Activity Management
Digital task assignment with photo evidence, GPS-stamped completion, and client sign-off.
Asset Management
Track equipment allocation, maintenance schedules, and sign-in/out records per site.
Communication & Alerts
Real-time SOS alerts, shift notifications, and lone worker check-calls all in one channel.
Advanced Analytics
Hours, payroll, incident trends, and compliance dashboards, exportable as PDF or Excel.
Site Tours & Patrols
QR-code checkpoint scanning for guard patrols with GPS verification at each scan point.
Lone Worker Check-calls
Scheduled welfare check-calls with escalation chains if an employee misses their window.
People Management
360° staff lifecycle, profiles, qualifications, appraisals, disciplinary cases, and appeals.
Customisation & Workflows
Custom form templates, activity types, and automated workflow rules tailored to your ops.
Payroll & Time Tracking
Automated pay calculation from verified attendance, with Xero and BrightPay export.
Sponsor Licence Compliance
Audit-proof visa expiry tracking and Right-to-Work document management for migrant workers.
Software Integrations
Native Xero, BrightPay, and open REST API. Connect ProRota into your existing tech stack.
Advanced Analytics
Hours, payroll, incident trends, and compliance dashboards, exportable as PDF or Excel.
Site Tours & Patrols
QR-code checkpoint scanning for guard patrols with GPS verification at each scan point.
Lone Worker Check-calls
Scheduled welfare check-calls with escalation chains if an employee misses their window.
People Management
360° staff lifecycle, profiles, qualifications, appraisals, disciplinary cases, and appeals.
Customisation & Workflows
Custom form templates, activity types, and automated workflow rules tailored to your ops.
Payroll & Time Tracking
Automated pay calculation from verified attendance, with Xero and BrightPay export.
Sponsor Licence Compliance
Audit-proof visa expiry tracking and Right-to-Work document management for migrant workers.
Software Integrations
Native Xero, BrightPay, and open REST API. Connect ProRota into your existing tech stack.
Industries
Tailored for your sector
Specialized solutions designed to meet the unique operational challenges of every environment.
Seamless Integrations
Transform ProRota into your operational hub by connecting natively to standard UK and Global payroll systems, eliminating double data entry forever.
Explore all native integrationsLatest News
Stay Updated with ProRota
Discover the latest features, industry insights, and best practices for workforce management.
Your entire workforce
in your pocket
Empower your staff with the ProRota app. Clock in, submit reports, and check schedules from anywhere. Verified by GPS and Geofencing.
Frequently asked
questions
Everything you need to know about ProRota, ProRota Screening, and ProCRM. Can't find the answer you're looking for?
Talk to our team200+
Businesses trust ProRota
99%
Customer satisfaction
24-48 hrs
Average time to go live