One compliance engine, a pack for every regulator.
Security, care and facilities companies answer to different regulators, but the evidence is mostly the same: who you employed, whether they were checked and trained, where they worked and what happened. ProRota keeps it once and shows each regulator what it needs.
Choose the regulators you answer to
Security companies
ACS Readiness
All 78 SIA Approved Contractor Scheme indicators, evidence from your rota, the 2026 subcontractor rules and an assessor-ready evidence pack.
Explore ACS ReadinessHome Office sponsors
Sponsor Licence Readiness
A worker compliance file for every sponsored worker, reportable events with working-day deadlines, CoS checks and a mock audit report.
Explore Sponsor Licence ReadinessCare providers
CQC Compliance
Registration readiness, Schedule 3 staff files, safe staffing, training, supervision, notifications and an inspection pack.
Explore CQC ComplianceCore compliance underneath, regulator packs on top
ACS Readiness
Own rules · own deadlines · own report
Sponsor Licence Readiness
Own rules · own deadlines · own report
CQC Compliance
Own rules · own deadlines · own report
Core compliance · every ProRota customer
Core rulebook
What every UK employer must get right: right to work, contracts, vetting, training, working time, pay and pensions, health and safety, policies, data protection.
Core engine
Checks that run every night, issues with owners, document control, deadlines and reminders, scoring, reports and a full audit trail.
Your ProRota data: people, rotas, clock-ins, leave, pay, sites, training, incidents, plus ProRota Screening
What every customer is checked against
The baseline obligations of a UK employer. With the Compliance Suite, they are checked continuously and turned into issues you can act on.
One record, every regulator
Each fact is stored once and counts wherever it applies. When two packs set different standards, the stricter one wins, and ProRota tells you which pack requires it.
| Record | ACS | Sponsor Licence | CQC |
|---|---|---|---|
| Right to work check | 6.1.1 | Before start date | Schedule 3 |
| DBS and screening | BS 7858 | Where the role needs it | Schedule 3 |
| Training records | 6.2.3, 6.2.5 | — | Regulation 18 |
| Attendance and clock-ins | 2.4.5 | Attendance and absence | Safe staffing |
| Pay vs minimum wage | 6.4.2 | Pay checks | — |
| Policy acknowledgement | Many indicators | Worker rights notice | Regulation 17 |
| Incident reports | 2.4.3 | — | Notifications |
The same machinery behind every pack
Built once in the core and shared by every pack, so each new regulator benefits from the same tools.
Issues, not just alerts
Every gap becomes an issue with an owner, a due date and a link to fix it, and closes itself when the gap is fixed.
Document control
Versioned policies and contracts, approval, review dates and acknowledgement in the employee app.
Deadlines that count properly
Working days, calendar days and bank holidays, depending on what each regulator expects.
Ready-to-work checks
A check before each shift that right to work, training and pack-specific requirements are in place.
Packs and reports
Evidence packs, mock audits and inspection packs, each dated and fingerprinted.
Audit trail and access control
Every change and every view of sensitive records logged, by person and time.
Compliance Suite: common questions
What is the ProRota Compliance Suite?
It is a core compliance layer for every ProRota customer, with optional packs for specific regulators: the SIA Approved Contractor Scheme, Home Office sponsor licence duties and the Care Quality Commission. The core handles the rules every UK employer must follow; each pack adds its regulator's own rules, deadlines and reports.
Can we use more than one pack?
Yes. A security company with sponsored staff can use ACS and Sponsor Licence together; a care home with sponsored carers can use CQC and Sponsor Licence. Each record, such as a right to work check or a training certificate, is stored once and counts on every dashboard that needs it. Where two packs set different standards, the stricter one applies.
Does ProRota report to regulators for us?
No. ProRota detects what needs doing, reminds the right people, and records the evidence and any reference numbers. Submissions to the SIA, the Home Office or CQC are always made by you.
How does ProRota Screening fit in?
ProRota Screening runs pre-employment checks such as BS 7858 screening, right to work, identity, employment history, references and DBS. Those results are kept as a permanent record and linked into ProRota, where they count towards the compliance packs.
What does the Compliance Suite include?
The core features, including rotas, GPS attendance, SIA licence watch, right to work and visa tracking, incident reports, check calls, training records and ProRota Screening, are included, and the readiness dashboards for ACS, Sponsor Licence and CQC are part of the Compliance Suite. Book a demo to see them on your own data.
The Compliance Suite is a management tool and does not constitute legal or regulatory advice. Readiness scores are indicators, not predictions of any assessment, inspection or visit outcome.
See the Compliance Suite in action
Tell us which regulator matters most to you, whether that is the SIA, the Home Office or CQC, and we will show you how ProRota gets you ready for it.
- A walkthrough of the readiness dashboards
- Setup support from our team
- Help mapping the evidence you already have